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Executive Assistant (m/f)

Location: 

Diegem, VBR, BE

Company:  Goodyear

Goodyear. More Driven.

As a right-hand partner for the Europe, Middle East & Africa Operations and Commercial Tires Leadership team (2 Senior Leaders), you support their activities in a cross functional, multicultural environment interacting with associates from their respective teams and the leaders/assistants located in our Headquarter in Diegem.

Responsibilities:
  
Provides top quality administrative to 2 senior leaders in order to help them in making their jobs most efficient and effective to achieve the business goals..

 

This requires independent judgment and discretion, confidentiality, a good understanding of business vocabulary and a desire to understand the organization’s operations, procedures and people.  Additionally, the incumbent must possess a strong capability in Microsoft Office with exceptional skills in outlook.  Incumbent must be capable of organizing team meetings, managing agendas and ensuring input and outputs of the meeting are recorded and disseminated.

 

The list of tasks includes (but is not limited to):

 

  • Run the office and manage the agenda of the 2 senior leaders. Coordinate with other stakeholders and prioritize their work plan. Schedule the appointments and answer or redirect routine enquiries, appointments and internal or external sources. Handle confidential material with discretion.
  • Organize internal and external meetings and events, prepare relevant documentation. Remain thoroughly informed of all activities through regular consultations and briefings. Attending business meetings as appropriate, drafting and distributing reports, deadlines and meeting minutes when necessary.Organizing and coordinating meeting set-up, ensuring that the necessary meeting amenities are available and suitable for the team.
  • Organizes business trips across Europe, Middle East & Africa and coordinates with the local organizations. Handles expense reports, credit card statements, expenditure and reconciliations., Assure efficient processing and managing of document flows. Maintains filing and administrative systems.

 

To join our team you will need:

 

  • A bachelor degree or graduate degree
  • 5-10 years of experience as executive assistant with a proven track record in managing the office of several senior leaders
  • Previous experience in working in an environment comprised of multiple nationalities with different locations
  • Ability to work effectively in a matrix environment, which contains local and across-Europe reporting relationships
  • Must be multi-lingual, English and French are required, knowledge of Dutch is nice to have
  • Must have a high level of personal and professional integrity
  • Adaptable and discrete
  • Excellent organizational and planning skills
  • Excellent communication skills (both written and oral)
  • Team player able to build and maintain excellent relations across the organization

 

Goodyear is one of the world's largest tire companies. It employs about 72,000 people and manufactures its products in 57 facilities in 23 countries around the world. Its two Innovation Centers in Akron, Ohio, and Colmar-Berg, Luxembourg, strive to develop state-of-the-art products and services that set the technology and performance standard for the industry. For more information about Goodyear and its products, go to www.goodyear.com/corporate. 
 

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