Administrative Office Specialist

Main Duties and Responsibilities:
 

• Follow established procedures and guidelines to provide timely and effective reception support to the office.
• Plan and coordinate business trips, including booking plane tickets, hotels, and other travel arrangements.
• Office supplies management: keep the inventory of supplies, issue orders for all facility vendors (e.g. water, coffee, etc.), maintain an organized and well-stocked office environment.
• Communicate with the building maintenance to coordinate repairs and maintenance, ensuring a safe and functional working environment.
• Maintain regular communication with suppliers to ensure timely deliveries and address any issues that may arise.
• Receive, send, sort and distribute company correspondence.
• Greet and assist visitors, creating a welcoming environment and providing necessary information.
• Keep track of office equipment, products, and other inventory, ensuring accuracy and completeness.
• Manage access control to ensure the security of the office premises.
• Help the management team and other colleagues with other support tasks (e.g. bank, institutions, etc)
• Invoice management: checking and approving invoices for facility vendors.
• Purchase order issuing for facility vendors.
• Coordinates internal and external company events under the supervision of the Facility Manager.

To Join Our Team, You Will Need:
 

• Experienced with Microsoft Office applications, including Word, Excel, PowerPoint.
• Strong interpersonal and communication skills.
• Ability to work in a collaborative environment with individuals across all seniority levels.
• Energetic, personable, outward-facing personality.
• Solving problem skills.
• Detail-oriented.
• Fluency in English.
• Bachelor/ University graduates.
• Customer service experience or administrative related work.
• Ability to maintain strict confidentiality.

If You Join Us, You Will Enjoy:
 

• Pay for Performance incentive plan.
• Recognize and reward success.
• Provide adequate health care: medical subscription & eyeglasses reimbursement.
• Protect our associates during unexpected moments in life: life insurance, employee assistance program, aid allowance.
• Support your personal plans through the Flexible benefits budget. 
• We truly believe in a healthy balance between your personal and professional life, through:
• Vacation: 25 days/year
• Additional days off for special events.
• Library Subscription through Bookster
• Easter and Christmas Allowance
• Referral bonus for new colleagues recommended by you.
• Discount price to purchase Goodyear tires.
• Discount offering for products and services through agreed partnership.
• We provide the resources to continue developing your abilities and career to realize your full potential: whether it’s learning from assignments, exposure to new experiences or coaching and mentoring.
• Fun and CSR team is delegated to coordinate team events or community support initiatives.

Goodyear is one of the world's largest tire companies. It employs about 71,000 people and manufactures its products in 55 facilities in 22 countries around the world. Its two Innovation Centers in Akron, Ohio, and Colmar-Berg, Luxembourg, strive to develop state-of-the-art products and services that set the technology and performance standard for the industry. For more information about Goodyear and its products, go to www.goodyear.com/corporate.