Workplace Experience Specialist

30%                       

Activity based workplace management

• Understand staff needs & better service staff
• Support the staff to better use of ABW office.
• Observe staff behaviors and adjust continuously.
• To assist OM on office set up and company policy implementation.

30 %          

Administrative  

• Excellent command in Microsoft Office (including Word, Excel and PowerPoint).
• Admin related financial support, including but not limited to budget control, purchase order process and follow up, department payment etc.
• Implement and optimize office general administration and operation procedures.
• Creating reports and memos for OM as needed
• Develop effective working relationships with internal and external partners. 

20%

Internal communication

• Support OM to design our activities with business focus mindset.
• Lead or assist office manager to organize Shanghai office activity or meeting (annual dinner, townhall, office in house activity or other company wise activities & meetings etc.)
• Receiving and processing communication channels, including email, and physical mail.
• Write and distribute email, correspondence memos, letters, faxes and forms.                                          

15%       

Supplier Management

• Assist OM to set up standard service process to standardize supplier’s services.
• Check our supplier practice or activities regularly based on SOP.
• Follow up procurement policy and manage renewal of Shanghai office supplier contract and PO.
• Manage ongoing relationships with external suppliers to ensure receiving satisfactory standards of service.
• Order office supplies and research new deals and suppliers.

5%

Project Support& Other tasks assign by the OM.

• Energetic, independent, mature with positive and can-do attitude.
• Support Office Manager to drive Office management relocation decoration and other comprehensive affairs.